Introduction to Managed Print Services: What You Need to Know

Finley Robinson

Introduction to Managed Print Services: What You Need to Know

Office printing is key for many businesses. It’s crucial to find ways to save money while keeping operations running smoothly. That’s where Managed Print Services (MPS) are very handy. MPS helps businesses control their printing costs and operate more efficiently. Even with more digital work and less need for actual paper, about 98% of employees still print something each quarter.

MPS providers tailor their services to save businesses up to 30% on print costs. For example, a company might spend 6% of its yearly earnings on printing. With MPS, they could save a lot. The demand for MPS is growing fast, with a projected growth of 10.75% between 2012 and 2016. Research also predicts the global MPS market will be worth over $28 billion by 2017.

Already, 56% of companies are using Managed Print Services to deal with their high printing needs. Despite this, only 36% of businesses are taking advantage of the benefits MPS offer. This shows there’s still a big chance for more businesses to use MPS.

Managed Print Services are a great way for businesses to fix their printing issues, save money, and work better. Over the next sections, we’ll look at the perks of MPS and how businesses can smoothly start using it.

The Benefits of Managed Print Services

Managed Print Services (MPS) provide many pluses for companies. They include cost cuts, better workflows, secure documents, and eco-friendly practices. MPS also tailors its services to fit each business’s unique needs.

Cost Savings

MPS shines in slashing printing expenses. It does this by streamlining your printing patterns and curbing waste. This can chop as much as 30% off your printing budget.

Improved Efficiency

MPS makes running your printing jobs a lot smoother. It lets your team stop worrying about printers and start tackling bigger projects. Team efficiency spikes as processes become automatic and management is centralized.

Document Security

Keeping data safe is a priority that MPS understands. It uses controls, encryption, and secure printing to guard your confidential docs. This helps ward off potential data leaks.


MPS also champions earth-friendly printing. It does this through practices like printing on both sides of the paper and saving energy. By using green supplies and encouraging these practices, MPS helps your company be a better friend to the planet.

Customizable Service Plans

No two businesses are the same, and MPS gets that. That’s why they offer plans tailored to meet your specific requirements. These plans cover equipment, supplies, maintenance, and detailed reports. This customization ensures you get the most out of your MPS experience.

Embracing Managed Print Services leads to a host of business benefits. These include less spending, smoother operations, safer documents, and a more eco-aware approach. Working with an MPS expert helps your business print better, spend less, and secure information. Plus, it contributes to a sustainable planet for all.

Implementing Managed Print Services: Key Steps to Success

Businesses aiming to use Managed Print Services (MPS) should take seven key steps. First, they must pick their MPS level based on what they can do now. This means looking at their printing needs to find the right MPS plan.

Then, a review of the print setup is needed. This check looks at how printing is done now to find ways to save money and work better. It helps to see how printers are used and what can be done to print smarter, which saves money.

When starting the plan, businesses need a helpful MPS team that customizes services. This team will give great advice and stick with the business during the whole setup. It’s crucial to work with a service that takes good care of its customers and tweaks their help to meet the specific needs of each business.

Businesses should also look for a provider that’s quick to respond, covers a wide area, and has lots of printer parts in stock. A fast-acting provider can quickly fix problems, and one that covers a large area can help many offices. Plus, a provider with many parts can fix printers faster, keeping businesses running smoothly.

By working through these steps with a good MPS team, companies can get a handle on their printing needs. This means saving money, working more efficiently, and enjoying better printing setups.

Finley Robinson